1hr. 30min.
A7.KCI-4. Allocate the acquired resources
There are different structures you use in a project/programme to organize the management of the resources in an orderly way. If the control accounts in the WBS are well apportioned and the roles recorded in a RACI table, and when we have a good, detailed schedule for the current phase, then we have created the foundation for allocating resources at the right time to those activities for which they have been planned. Each team member is given an individual schedule, which is in line with the activities of the whole team.
Explain your expectations to the team members
When a member spends his first day on the team, we have to properly guide and coach him in what we expect of him. During the first weeks, a directive and selling style of management is best. Only after we see that the team member understands what we expect of him, and he delivers good work, has the time come to give him more responsibility. From a situational perspective, this then moves from telling to selling, through participating to delegating.
When you manage a large project/programme where a lot of team members join at the same time, you or your sub- project leaders have to take the time with every individual to agree their work activities on an individual basis. This personal contact is part of the hygiene factors, and when absent, reduces motivation. If you do not make proper contact right at the start, you will notice that things become more and more difficult the longer you are together.
A coherent schedule also ensures that you can delegate the work to the team members. The ideal is to have a self-managing team, for which you have to establish the contextual factors necessary to make this happen.
Application
You can convert the above into actions on the project/programme/portfolio for which you are currently responsible, by carrying out the following steps:
Link the resources with the organizational structure.
Produce a schedule per resource.
Instruct team members.
Negotiate on resource conflicts
