45min.
A8.KCI-1. Develop a strategic resource plan
This plan describes in outline how you are going to acquire the various people and resources that you need. Please note that we consider procurement to be a separate competence element, this will be described in a separate chapter. The schedule we have produced provides an overview of when certain resources are needed, and is one of guiding principles for this strategic resource plan.
But this alone is not sufficient, as it is possible that there are not enough internal people available. There are different ways to recruit people:
From the permanent organization.
Temporary hire from a third party.
Temporary hire of a freelancer.
There are advantages and disadvantages:
This table is concerned with recruiting team members. With regard to tooling, instruments and materials, it is also possible that these are not available internally and here also, the list of advantages and disadvantages is similar to those above.
Whether or not you, as manager of the initiative, are allowed to enter the "market" on your own in order to obtain resources, depends on the guidelines present within the programme, or the organization, you are part of.
In the plan you describe:
The required resources and how we introduce them into the team.
The various procedures concerned with internal and external personnel.
When we need these team members, and how we "return" them to the
department or organization.
A summary of the different work schedules for people who work part time.
Any other applicable restrictions on their deployment.
The training needs, which are desirable to complement any competences that
are lacking.
The relevant legislation in force and how we comply with it.
How we reward exceptional performances and bring them to the attention of
line management.
Because projects and programmes are unique forms of cooperation, through this plan you ensure that it is clear how you want to organize this.
Application
You can convert the above into actions on the project/programme/portfolio for which you are currently responsible, by carrying out the following steps:
Estimate the necessary resource needs.
Record the resource requirements in a baseline.
Analyze the resource capacity of the organizations involved.
Coordinate the relationship with existing processes.
