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Module 24: Procurement

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Instructional Objectives:

  • Agree on procurement needs, options and process
  • Participate in the supplier selection
  • Participate in the negotiation
  • Manage the contracts

PROCUREMENT

Projects, programmes and portfolios are dependent on the input of people, material and money. These input constraints include money, Finance (Practice 7) and (human and other) Resources (Practice 8). Often, acquiring resources requires Procurement (Practice 9).

The Procurement (Practice 9) competence element enables the individual to obtain the best value possible from the chosen suppliers or partners, and thus deliver the best value for the buyer and the organisation. 

Instructional Objectives:

  • Agree on procurement needs, options and process
  • Participate in the supplier selection
  • Participate in the negotiation
  • Manage the contracts

Lesson 1 : Agree on procurement needs, options and processes

  • Determine the necessity of procurement or partnering.
  • Collect the necessary information for the procurement process.
  • Determine the necessary procurement documents and processes.
  • Support the whole procurement process.

45min.

Lesson 2 : Contribute to the evaluation and selection of suppliers and partners

  • Start the tendering in cooperation with the procurement department.
  • Determine the specific requirements for the procurement or partnership.
  • Record the different procurement steps.
  • Explain the function of the documents used.
  • Name and use the specified criteria.
  • Keep in line with the internal and external regulations.

1hr. 10min.

Lesson 3 : Contribute to the negotiation and agreement of contractual terms and conditions that meet project objectives

  • Determine the negotiation mandate and the objective.
  • Recognize the effect of the various forms of contract on your initiative.
  • Recognize the effect of the various clauses on your initiative.
  • Negotiate on the contract and customize it to your requirements.

2hrs. 27min.

Chapter 4 : Supervise the execution of contracts, address issues and seek redress where necessary

  • Take measures to manage the contract.
  • Identify deviations from the plan.
  • Intervene in the event of breach of contract.
  • If required, involve the necessary departments.
  • Deal with differences in viewpoint on the contract.
  • Deal with claims from a supplier.
  • Terminate the contract on delivery.
  • Terminate the contract if the risk becomes too great.

2hrs 1min.

PROJECTS, PROGRAMMES AND PORTFOLIOS ARE DEPENDENT ON THE INPUT OF PEOPLE, MATERIAL AND MONEY. THESE INPUT CONSTRAINTS INCLUDE MONEY, FINANCE (PRACTICE 7) AND (HUMAN AND OTHER) RESOURCES (PRACTICE 8). OFTEN, ACQUIRING RESOURCES REQUIRES PROCUREMENT (PRACTICE 9).

The Procurement (Practice 9) competence element enable the individual to obtain the best value possible from the chosen suppliers or partners, and thus deliver the best value for the buyer and the organisation.

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