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Module 19: Time

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TIME

Time (Practice 4) focuses on the order and planning of the delivery of the project, programme or portfolio; 

The Time competence element enable the individual to define, sequence, optimise, monitor and control all components necessary to  deliver the agreed outcomes of the project/program or portfolio. 

Instructional Objectives 

  • Define / Establish the activities required to deliver the project
  • Determine the work effort and duration of activities
  • Decide on schedule and stage approach
  • Sequence project activities and create a schedule
  • Monitor progress against the schedule and make any necessary adjustments

Lesson 1 : Define the activities required to deliver the project

  • Determine the necessary activities.
  • Relate the activities to work packages.

45min.

Lesson 2 : Determine the work effort and duration of activities

  • Determine the actual effort.
  • Identify which resources you need.
  • Make a choice as to who you are going to request.

1hr. 10min.

Lesson 3 : Decide on schedule and stage approach

  • Study the relevant phasing models.
  • Choose the appropriate scheduling technique.
  • Determine the appropriate phasing.
  • Estimate the effects of uncertainty.

2hrs. 27min.

Chapter 4 : Sequence project activities and create a schedule

  • Order the activities into sequence.
  • Determine the dependencies.
  • Calculate the critical path.
  • Process the availability.

2hrs 1min.

Chapter 5 : Monitor progress against the schedule and make any necessary adjustments

  • Set up a control system for the schedule.
  • Process actual events in this schedule.
  • Compare the actual progress with the baseline.

1hr. 35min.

TIME (PRACTICE 4) FOCUSES ON THE ORDER AND PLANNING OF THE DELIVERY OF THE PROJECT, PROGRAM OR PORTFOLIO. THE TIME COMPETENCE ELEMENT ENABLE THE INDIVIDUAL TO DEFINE, SEQUENCE, OPTIMIZE, MONITOR AND CONTROL ALL COMPONENTS NECESSARY TO DELIVER THE AGREED OUTCOMES OF THE PROJECT/PROGRAM OR PORTFOLIO.

A project or a programme is a collaboration between people from different disciplines and organizations. It is a temporary cooperation, in which it is important to know who we need and when, and for this we require a schedule. That is easier said than done, as at the start the team only consists of the sponsor and the project/programme manager. In order to make a good estimate, you need experts, but you can only hire those in when you have received approval for the schedule. This is the well-known chicken and egg problem. This competence element is about you being able to develop a clearly laid out plan, which is easily readable and understandable. This plan also has to inspire sufficient confidence in the decision-makers that they give their approval to it. During the execution, it is fundamental for activities to be started up on time, to know when certain financial resources have to be available, and to assess whether we are going to achieve the set objectives. The WBS work packages are the basis for drawing up a detailed schedule. Such a work package has a clearly described end result, and it is necessary to divide these up further into activities required to deliver this end result. For all these activities, we determine what they are dependent on, and what has to be organized before we can begin with particular types of work. Finally, we produce a schematic representation of this.

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