Organisation and information 8hours

Organisation and information (Practice 5) deals with the organisation of the project, programme or portfolio and its internal information and communication flows.

The Organisation and information competence element enables the individual to create a high performing temporary organisation, which also includes the inseparable link between organisational structure and information processes. 

Instructional Objectives: 

  • Assess and determine the needs of stakeholders relating to information and documentation
  • Define the structure, roles and responsibilities within the project
  • Establish infrastructure, processes and systems for information flow
  • Implement, monitor and maintain the organisation of the the portfolio and component projects and programmes 

-ICBv4

Lesson 1 : Assess and determine the needs of stakeholders relating to information and documentation

  • Assess and document the information and archiving needs.
  • Define the various (formal and informal) communication processes.
  • Explain the importance of good information exchange.
  • Determine the specific information needs of this project/programme/portfolio.

45min.

Lesson 2 : Define the structure, roles and responsibilities within the project

  • Explain how a project/programme/portfolio organization works.
  • Document the different roles.
  • Document the responsibilities.

1hr. 10min.

Lesson 3 : Establish infrastructure, processes and systems for information flow

  • Explain the goal of, and content of, the information processes.
  • Distribute the internal information.
  • Avoid redundancy in the information provided.
  • Name the information to be provided without using IT facilities.
  • Explain the usefulness on the various meetings.
  • Explain what you will use the communication infrastructure for.

    2hrs. 27min.

    Chapter 4 : Implement, monitor and maintain the organisation of the project

    • Implement the organization structures.
    • Monitor the effectiveness of the named roles.
    • When necessary, amend the organization.

    2hrs 1min.

    Prof. Dr. Chinwi Mgbere

    Facilitator

    President, Project Managers Development Association of Nigeria – PMDAN.

    Managing Director for Construction “Nazarbayev University”

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